Calumet Region Striders
Board of Directors Meeting
January 11, 2007

Location: Omni 41, Schererville, IN

D R A F T - Not Approved

Members at Large:

Guests: None

Excused: Misty Chandos, Bryan Pawola, Mary Zemansky, Ruth Bonacci (Steve arriving late), Bob Hudnall, Dave Myroup

Meeting called to order at 7:05 PM by Cassandra.

Motion to approve the December 2006 minutes with correction (Steve was in attendence but was late). 1st by Robin, 2nd by Polly - Approved.

President's Report:

• New Business
  • Committee chairs should submit a spending summary and a proposal for calendar '07 at the Feb meeting for the new board (table for new members to discuss)
  • Sue is assisting in RRCA club president selection. Discussion to send Striders to RRCA meeting; tabled for future board members to discuss.
  • RRCA representatives/attendees & budgeting $250.00 for entry fee, Friday and Saturday
  • Update Scholarship forms & contact person!
• Old Business
  • Timing Chip Update: They charge $13.00 per chip with an ankle strap and $11.00 per chip without an ankle strap. We must also cover shipping charges from Australia and any import fees and duties to the US Government (Approx $200). Also should consider number of participants in races in 2006 v/s chips needed. (Cassandra researched pro's and con's... suggested not to pursue any further for 2007.)
  • Computer presented to OE
  • The new constitution has been accepted by a vote of 33 Accepted As Presented, 2 Reject Proposed.
  • Ballots copied and ready to be assembled for mail. Copy reviewed by Board. Will need to keep ballots for 90 days. Motion to approve- first by Ruth, second by Robin.
  • Sponsorship to Larry still needs consideration (Rozycki)
  • On-line coaching course $25. Need link & info to get signed up. (Frank, Richard)
  • Scrap books to library? Pat Rhodes is working on this.
  • Defining committees and compiling job descriptions - assemble binder for each - Cass is working on this. Will be ready for 2007 Board Members - IN PROGRESS
  • Magnets received
  • Dr. Chambo Sim expressed an interest in becoming a sponsor
  • Connie Karras still has possession of Sponsorship Folder & all contact information (will make new folder for sponsors and contact information)

Vice President's Report:

• Picnic..(Michele needed deposit to reserve the park) $50.00 deposit
• Dues & Fees..discussion to increase dues tabled for future board - first by Ruth second by Robin..unanimously approved
• Runners Blog discussed.
• Girls on the Run donation

Treasurer's Report:

• CD's cashed & deposited to accounts (interest $754.00). Cecilia will email Bryan.
• Complete accounts

  Total Members:	584
  Total Households:	496
  Funds
  General:	Information available by request.
  Jim Cox:
  Stevens-Hamilton:

Secretary's Report:

• No updates.

INSTEP Editor's Report:

• Print 510 newsletters - submissions due 1/19 printing 1/24, stuffers ? (increase to 530 newsletter)
• Include: Scholarship announcement, AAU announcement, race apps
• Frank Johnson will be trained for this position 2007.

Webmaster's Report:

• Entered Strider website in the RRCA website contest.
• 2007 GC schedule on website
• Suggested all board members create an e-mail address on Strider website (calstrider.org).

Gold Cup Series Chair Report:

• 20 LDS awards ordered
• Outstanding application fees for Pumpkin Prance
• BOZ sponsored event, potential for Valpo Mini?
• E-mail reminders to evaluate events
• traveling of GC table
• Motion to send Mike Wilson to CARA awards banquet to represent the Striders. First by Robin, Second by Ruth..unanimously approved.

Gold Cup Banquet Report:

• Banquet January 27, 2007
• RSVP = 127
• Needs? (all trophies were ordered and ready for pick up)

Youth Coordinator's Report:

• Donations/reimbursements for AAU XC national travel expenses
• Suggest revision to Youth GC Schedule to eliminate Cal City Mini & Chicago Marathon
• Have insert for January newsletter for volunteers AAU meet from Joe Mis
• CD @ Peoples Bank. They mature on 12/29/06. Current interest rate is 4.44% but that rate cannot be guaranteed for renewal. I'll watch the papers because I think Horizon has a 5%+ interest rate now ( Pawola will look into this)

RRCA Convention Reminder

I just wanted to send you a reminder of our next meeting date set for Saturday, January 13, 2007 at 3:00 PM at JJ Twig's, 150 South Northwest Highway, Palatine, IL - RRCA Convention

Next meeting: Thursday February 8 OMNI 41. All members invited to vote.

Meeting adjourned at 9:35 PM by Cassandra

Minutes submitted by: Misty Chandos